New Members

Tkimoto — Fri, 15 May 2026 19:27:45 GMT

Step 4: Setting Up Your Lab User Accounts & Access

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	==Step 1: Submit Your KNI New User Form==		==Step 1: Submit Your KNI New User Form==
	~~Internal researchers,~~ fill out this online form:		Please fill out this online form:
	* [https://airtable.com/app2vjzgp8AJpuC3A/pagHxiNohQX8G65DZ/form ~~Caltech / JPL Users~~]		* [https://airtable.com/app2vjzgp8AJpuC3A/pagHxiNohQX8G65DZ/form New Member Registration Form]
	External researchers~~, fill out the appropriate form below and email it to [mailto~~:~~kni@caltech.edu kni@caltech.edu], along with a description of your project and the tools you need to use in the KNI Lab. Review~~ the sections below for additional requirements.		External researchers: Please read over the sections below for additional requirements to join the KNI Lab.
	* [https://caltech.box.com/s/26w5srmths37kybjaismwwyc70y1qeiz Non-Caltech Academic or Government Users]
	* [https://caltech.box.com/s/qkoz644x7f77grfgg9fi3wbc0v7j0ogn Industry / Corporate Users]

	==Step 2: Submit Your Process Description Form (if needed)==		==Step 2: Submit Your Process Description Form (if needed)==
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	==Step 3: Safety Training==		==Step 3: Safety Training==
	All new lab users are required to attend the KNI~~-specific lab safety training~~, as well as Caltech's Laboratory Safety Orientation which is managed by Caltech's Environmental Health and Safety (EHS) department.		All new lab users are required to attend the KNI New Member Lab Safety Training Session, as well as Caltech's Laboratory Safety Orientation which is managed by Caltech's Environmental Health and Safety (EHS) department. Caltech EHS Laboratory Safety Orientation is required if you are using '''any''' lab on campus.

	After submitting your new user form, you will receive an email from a KNI ~~staff member~~ with ~~all necessary~~ information to prepare for the KNI-specific safety training session. These sessions are held weekly, every Friday at 1 pm via Zoom.		After submitting your new user form, you will receive an email from the KNI with details and information to prepare for the KNI-specific safety training session. These sessions are held weekly, every Friday at 1 pm via Zoom.

	~~Caltech's~~ EHS Laboratory Safety Orientation ~~is required if you are using any lab on campus. The training~~ is offered ~~by EHS~~ via Zoom twice a month. If you have not taken EHS Lab Safety Orientation, instructions to register for this training can be found here: [https://www.safety.caltech.edu/root-pages/lab-safety-orientation Caltech's EHS Lab Safety Orientation]		EHS Laboratory Safety Orientation is offered via Zoom twice a month. If you have not taken EHS Lab Safety Orientation yet, instructions to register for this training can be found here: [https://www.safety.caltech.edu/root-pages/lab-safety-orientation Caltech's EHS Lab Safety Orientation]

	''Note: You may start and complete KNI safety training before completing the EHS safety training. However, you must complete EHS Laboratory Safety Orientation in order to complete your onboarding and gain access to the KNI Lab.''		''Note: You may start and complete KNI safety training before completing the EHS safety training. However, you '''must''' complete EHS Laboratory Safety Orientation in order to complete your onboarding and gain access to the KNI Lab.''

	==Step 4: Setting Up Your Lab User Accounts & Access==		==Step 4: Setting Up Your Lab User Accounts & Access==
	After you complete the ~~mandatory~~ KNI Lab ~~new user safety training~~, you will receive an email from KNI ~~Administrator Sydney Garstang~~ with further instructions on setting up your KNI Lab user accounts. You will need to coordinate a time to stop by her office and have your ID card scanned so that it is registered in our lab management system. This will allow you to swipe into the KNI Lab's entrance as well as login to the Lab's [https://mh-fbs1.caltech.edu/ tool reservation system (FBS)].		After you complete the KNI Lab New Member Safety Training, you will receive an email from KNI with further instructions on setting up your KNI Lab user accounts. You will need to coordinate a time to stop by her office and have your ID card scanned so that it is registered in our lab management system. This will allow you to swipe into the KNI Lab's entrance as well as login to the Lab's [https://mh-fbs1.caltech.edu/ tool reservation system (FBS)].

	All KNI Lab users are required to join ~~the~~ KNI Lab Slack workspace ~~for~~ timely and important lab updates, ~~as well as~~ FBS, the ~~KNI Lab's~~ user and tool management software system. Be sure to complete your FBS User account activation when you receive the FBS Welcome Email. If you have any trouble logging into our FBS Facility page ("Kavli Nanoscience Institute (KNI"), email kni@caltech.edu.		All KNI Lab users are required to join:

			1. '''KNI Lab Slack workspace''' to keep up with timely and important lab and tool-specific updates, and

			2. '''Priority Software's''' '''FBS platform''', the user and tool management software system for the KNI Laboratory.

			Be sure to complete your FBS User account activation when you receive the FBS Welcome Email. If you have any trouble logging into our FBS Facility page ("Kavli Nanoscience Institute (KNI"), email kni@caltech.edu.

	Read the [https://caltech.box.com/s/vzxxbvgcgh5pijrf77bqga0bv8mzubad FBS User SOP] for instructions on how to request training, schedule & change tool reservations, setting up your User account, notifications, and billing details.		Read the [https://caltech.box.com/s/vzxxbvgcgh5pijrf77bqga0bv8mzubad FBS User SOP] for instructions on how to request training, schedule & change tool reservations, setting up your User account, notifications, and billing details.
			All KNI Lab users are also signed up to the kni-notice email list.

	All KNI Lab users are also ~~signed up~~ to the kni-notice email list.		All KNI Lab users are also added to the kni-notice email list for lab-wide updates.

	==Step 5: Tool-Specific Training==		==Step 5: Tool-Specific Training==
	Requests for specific equipment training must be submitted through the [https://mh-fbs1.caltech.edu/ User Activity Dashboard] in FBS. From the User Dashboard, scroll down to find the name of the tool you need to use, click the "Request Training" link~~, then~~ provide any useful information about why you need ~~training on~~ the ~~specific~~ tool ~~-- also be~~ sure to include your availability for the next two weeks.		Requests for specific equipment training must be submitted through the [https://mh-fbs1.caltech.edu/ User Activity Dashboard] in FBS. From the User Dashboard, scroll down to find the name of the tool you need to use, click the "Request Training" link and provide any useful information about why you need to use the tool. Be sure to include your availability for the next two weeks for staff coordination.

	After you submit your initial training request, the KNI technical staff member in charge of the tool ~~will receive a notification and~~ will contact you to schedule your first training session. Once a day/time has been agreed upon, you ~~make~~ go ~~directly~~ to the FBS Calendar (scheduler) and initiate an "Assisted Use" reservation. The staff member will receive an email notification and approve the reservation.		After you submit your initial tool training request, the KNI technical staff member in charge of the tool will contact you to schedule your first training session. Once a day/time has been agreed upon, you may go to the FBS Calendar (scheduler) and initiate an "Assisted Use" reservation. The staff member will receive an email notification and approve the reservation.

	To schedule additional (second, third, etc.) training sessions, follow the same procedure: first submit the request from the FBS User Dashboard tool list, and after a day/time is set with the staff member, go to the FBS Calendar to initiate an "Assisted Use" reservation for the agreed-upon day/time.		To schedule additional (second, third, etc.) training sessions, follow the same procedure: first submit the request from the FBS User Dashboard tool list, and after a day/time is set with the staff member, go to the FBS Calendar to initiate an "Assisted Use" reservation for the agreed-upon day/time.
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	Additional documents are required to set up an external user's KNI Lab access. Refer to the [https://caltech.box.com/s/urw7mwljz8jxv2d3s036h6kwx2mb8se8 External Lab User Membership Checklist] to ensure timely processing. All documentation must be completed and approved before KNI Lab access is granted.		Additional documents are required to set up an external user's KNI Lab access. Refer to the [https://caltech.box.com/s/urw7mwljz8jxv2d3s036h6kwx2mb8se8 External Lab User Membership Checklist] to ensure timely processing. All documentation must be completed and approved before KNI Lab access is granted.

	If you are interested in joining the KNI Lab as an external user, '''please fill out the ~~online~~ [https://airtable.com/app2vjzgp8AJpuC3A/pagHxiNohQX8G65DZ/form New User Form]'''. ~~Have a~~ purchase order and your CV ~~ready to upload~~.		If you are interested in joining the KNI Lab as an external user, '''please fill out the [https://airtable.com/app2vjzgp8AJpuC3A/pagHxiNohQX8G65DZ/form New User Form]'''. A purchase order and your CV are required.

	'''Note''': all external users are required to hold a formal appointment at Caltech. If you do not have one (e.g. Visitor, External Affiliate, VURP, etc.), KNI will arrange an External Affiliate appointment for you. The appointment process is handled by Caltech HR and goes through reviews by Caltech offices, including Research Security and Compliance. Please be aware that the appointment setup and review process may take a few weeks.		'''Note''': all external users are required to hold a formal appointment at Caltech. If you do not have one (e.g. Visitor, External Affiliate, VURP, etc.), KNI will arrange an External Affiliate appointment for you. The appointment process is handled by Caltech HR and goes through reviews by Caltech offices, including Research Security and Compliance. Please be aware that the appointment setup and review process may take a few weeks.

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